This Privacy Policy describes how Smart AI Inventory ("Smart Inventory", "we", "us", or "the App"), published by Clap Technology LLC, handles information when you use our mobile application. By using the App, you agree to the practices described here.
1. Overview
Smart AI Inventory is designed to keep your inventory data on your device. Most features do not require an account and do not upload your inventory to our servers. Optional Premium AI features require a Premium AI account (Sign in with Apple or email) and send specific images you choose to our cloud service for analysis.
2. Information Stored on Your Device
When you use the App, the following data is stored locally on your device:
- Container names, locations, and identifiers
- Item names, descriptions, and related metadata
- Photos you attach to items
- App preferences and local backup files you create
This data remains on your device unless you export a backup, share content, or use a feature that explicitly sends data elsewhere (such as Premium AI).
3. Device Permissions
The App may request access to device features only when you use related functionality:
- Camera: To photograph items, scan QR labels, and use vision features
- Photos / media library: To select existing images for items or backups, where supported
- Microphone: For voice search, which uses on-device speech-to-text where available
On iOS, optional Siri shortcuts may use system voice features according to your device settings. You can revoke permissions at any time in your device settings; some features may not work without them.
4. Premium AI and Account Data
If you choose to use Premium AI, we collect and process:
- Sign in with Apple: Apple-provided identity information (such as a stable user identifier and, if you choose to share it, a name or email address, which may be a private relay address)
- Email and password: Your email address and a password stored only as a one-way hash on our server (we do not store your plain-text password)
- Account identifiers: An internal user ID used to link your quota, purchases, and subscription to one Premium AI account
- Images you submit for Premium AI vision analysis (only when you actively choose Premium AI)
- Purchase, subscription, and quota information needed to provide Premium AI (see In-App Purchases below)
You may sign in with Apple or email; both resolve to the same Premium AI account model. Purchases and subscription status apply to the account you are signed in to when you buy or restore.
Premium AI images are sent from your device through our secure proxy server to OpenAI for analysis only when you actively choose Premium AI. We use them to return item identification results and to enforce usage quota. We do not use Premium AI submissions to build a profile of you for advertising.
5. On-Device Vision and Voice
Standard on-device ML Kit vision and voice search processing occur on your device where supported. That processing does not upload your inventory or voice audio to our servers unless you use Premium AI or another cloud feature.
6. In-App Purchases and Subscriptions
Premium AI offers optional consumable vision packs (one-time quota top-ups) and, where available, an auto-renewable Unlimited monthly subscription. Payment processing is handled by Apple or Google; we do not receive your full payment card details.
Consumable vision packs
- Processed through the Apple App Store or Google Play
- We receive store transaction IDs, product identifiers, plan keys, platform, and timestamps to credit vision quota to your Premium AI account
Unlimited monthly subscription
- Processed through the Apple App Store or Google Play and managed in part by RevenueCat
- We receive subscription status, product identifiers, renewal and expiration dates, and transaction identifiers from Apple or Google required for purchase verification and subscription management, needed to grant unlimited Premium AI while your subscription is active
- RevenueCat receives purchase receipts and entitlement data from Apple or Google on our behalf to validate subscription status
One Unlimited monthly subscription is linked to one Premium AI account and one Apple ID (or Google account) at a time; it cannot be transferred to a different Premium AI account.
7. Backups
Backup files you create are stored where you save or share them (for example, Files, iCloud Drive, or email). You are responsible for securing backup files. We do not access backup files unless you share them with us for support purposes.
8. Third-Party Service Providers
To operate Premium AI and related cloud features, we use vetted processors. Each provider processes data only to operate the Service and subject to its own privacy policy.
- OpenAI — AI inference for Premium AI item recognition when you submit photos for cloud analysis
- RevenueCat — Subscription entitlement management based on Apple and Google purchase receipts
- Apple / Google — In-app purchase and subscription payment processing
- Cloud hosting providers — Our Smart Inventory proxy service (including infrastructure hosted on Railway) and database (Neon PostgreSQL) store account, quota, purchase, and subscription records needed to operate Premium AI
We do not grant these providers rights to use your content for their advertising or marketing. Providers may retain limited, time-limited logs for abuse prevention, debugging, and reliability as described in their policies.
9. How We Use Information
- Provide and operate the App, including Premium AI vision analysis and quota enforcement
- Authenticate your Premium AI account and manage entitlements (free trial, packs, and subscription)
- Validate purchases and subscription status through Apple, Google, and RevenueCat
- Maintain performance, security, and abuse prevention on our proxy infrastructure
We do not sell your personal information.
10. What We Do Not Do
- We do not sell your personal information
- We do not use your local inventory data for advertising
- We do not upload your full local inventory database to our servers by default
11. Data Retention
Local inventory data remains on your device until you delete it or uninstall the App. Premium AI account data (sign-in identifiers, hashed password where applicable, and active entitlements) is retained while your account is active.
Premium AI images: Images you submit for Premium AI are transmitted for processing and are not permanently stored by us for inventory purposes after processing completes, beyond short-lived operational caching strictly required to deliver results and enforce quota.
Subscriptions: Subscription and entitlement records are retained while your subscription is active and as needed for billing reconciliation, fraud prevention, and legal compliance after it ends.
You may permanently delete your Premium AI account in the App at any time (see Account Deletion below). Some purchase and audit records are retained after deletion for legal, tax, and support purposes, as described in Data Retained After Account Deletion.
12. Account Deletion (In-App)
If you have a Premium AI account, you can permanently delete it at any time from the App: Home → Premium AI (account card) → Delete account, then confirm Delete permanently. Deletion is permanent and cannot be undone.
When you delete your account, we immediately:
- Sign you out of Premium AI
- Remove your email address from the active account record (it is replaced with an anonymized placeholder)
- Remove your display name and invalidate your password (stored credentials are replaced; login no longer works)
- Deactivate all active Premium AI entitlements and vision quota on our server
Deleting your Premium AI account does not delete local inventory data stored on your device. To remove local data, delete items in the App or uninstall the App.
You may register again later using the same email address, but that creates a new account. We do not restore prior purchases, vision quota, or account history from a deleted account.
If you need help with account deletion, contact Clap Technology LLC at help.smartinventory@claptechnology.com.
13. Data Retained After Account Deletion (Audit and Legal)
After you delete your Premium AI account, we retain limited records on our secure backend database (hosted on Neon PostgreSQL) for legal, tax, in-app purchase (IAP) audit, and support purposes. These records are stored securely, are not used for marketing or advertising, and are not exposed in the App. Support staff access them only through secure backend tools, not through the mobile app.
Purchase transaction records
- Retained and linked to an anonymized user record (not your active email login)
- Includes store transaction IDs, plan keys, platform, product identifiers where applicable, and timestamps
- Used for legal, tax, and IAP audit compliance
Records retained for account deletion compliance
- One append-only record per deletion event
- Includes your original email address, internal user ID, deletion timestamp, and a purchase snapshot (purchase count and store transaction IDs at the time of deletion)
- Used for support and legal traceability when you contact us about a deleted account
- Retained for up to 7 years, or longer where required by applicable law (for example, tax records)
Subscription records
- May be retained and linked to an anonymized user record for billing audit and legal compliance
- Includes store subscription identifiers, product identifiers, status, and expiration timestamps
14. AI Training
We do not use your Premium AI submissions to train our own models. OpenAI processes content to perform inference for your request and may maintain limited logs per its policies. Review OpenAI's privacy documentation for details on how they handle API data.
15. Sharing Your Information
We share data only with:
- Service providers listed in Third-Party Service Providers, to operate Premium AI and related features
- Apple, Google, and RevenueCat to validate purchases and subscriptions
- Law enforcement or regulators if required by applicable law
We do not sell your data.
16. International Transfers
Our service providers may process data in the United States and other countries. When data is transferred internationally, we rely on appropriate safeguards provided by our processors where applicable.
17. Consent to Share Consumption Data with Apple (Refund Resolution)
If you request a refund from Apple, you consent to us sharing necessary consumption and entitlement data (for example, subscription status and Premium AI usage) with Apple to help evaluate the request, consistent with Apple policies.
18. Apple App Store Privacy Labels
The following summary aligns with privacy information declared in the Apple App Store for Smart AI Inventory. Inventory data is stored on your device by default and is not uploaded to our servers unless you use Premium AI or another cloud feature.
- Email address — Collected when you create a Premium AI account or choose to share email through Sign in with Apple. Linked to you. Used for app functionality and account management. Not used for tracking or advertising.
- User ID — An internal account identifier and, for Sign in with Apple, Apple's stable user identifier. Used to link purchases, quota, and subscription to your Premium AI account.
- Photos or images — Collected only when you submit images for Premium AI vision analysis (user-initiated). Linked to your Premium AI account while active. Transmitted to OpenAI via our proxy for processing. Not used for tracking or advertising.
- Purchase history — Store transaction IDs, subscription identifiers, and related purchase metadata are collected to credit vision quota and manage subscriptions. Linked to your account while active; after deletion, retained in anonymized/audit form as described above. Not used for tracking or advertising.
- User content (inventory) — Stored on device only by default; not collected on our servers for standard inventory features.
- Audio (microphone) — Used for on-device voice search where supported; typically not collected on our servers.
We do not use your information for third-party advertising or cross-app tracking. After account deletion, limited audit data (including your original email in the deletion audit log) may be retained as described in section 13.
19. Children
The App is not directed to children under 13 (or the minimum age required in your region). We do not knowingly collect personal information from children.
20. Changes to This Policy
We may update this Privacy Policy from time to time. We will update the "Last Updated" date at the top of this page when changes are made. Continued use of the App after changes constitutes acceptance of the updated policy.
21. Contact Us
If you have questions about this Privacy Policy, contact Clap Technology LLC at: help.smartinventory@claptechnology.com